May 2025

Written By Tavelli PTO

Tavelli PTO Meeting 5.7.25 – 8:30 am – Tavelli Room 18

 Approved at 9/4/25 PTO meeting

Meeting Minutes

Attendees: Heather Reider, Melissa Adams, Katie Trodick, Anna Wright, Brittany Ferrans, Wynter Van Thorre, Kate Walker, Heather & Tom Nydahl, Aja Gregory, Shirley Woods and Christine Hendricks

Welcome and Introduction

  • Attendance sign in sheet passed around.  Attendees introduce themselves and grades of children attending Tavelli.

Vote 

  • Last Month’s Minutes - passed around copies of last month's minutes.

    • Minutes from the April meeting voted on and approved unanimously.

Events

  • Staff Appreciation and Retirements

    • May 5-9: Teacher Appreciation Week Updates

      • Corinne spearheading Western Theme 

        • BBQ Lunch Monday

        • Trail Mix Bar Tuesday

        • Coffee Truck Friday

        • Gift Cards will be given out Friday

        • Chair massages throughout the week

        • Teachers super happy and appreciative of all activities

    • May 6-12: Nurse Appreciation Week 

      • Melissa getting gift card and small gift for each

    • Jane

      • Garden dedication on May 27th, 3:30-4:30 pm

      • PTO paid for sign and some flowers

    • Kit

      • Personalized grandmother themed gifts

  • Yearbook

    • Ordered 300 from printer

    • 275 purchased or scholarship requested 

      • Will be listed on beginning of year scholarship/help form

    • Next year add a PTO Page to the book

    • Signature books ready to go for those who didn’t purchase a yearbook

      • Last week of school, from about 1:45-2:45 one afternoon, there will be signing stations and older students will move around to them.

  • Events/Projects

    • Book Fair Recap

      • $9,480 sold at book fair

      • Ideas for the future: Print little slips with a QR code to ewallet so kids can take home to parents, perhaps with a space to write an amount they are hoping for based on the books they want

      • Scholastic no longer supports gift cards 

        • Monica is considering new ideas on how to do checkouts with no gift card option

      • Consider staffing or how to communicate open times to students and staff (lunch hour, late afternoon after last specials coverage) 

        • Will try ½ day shifts by PTO/trusted volunteers as Leads so they can help new people.  

        • Larger gaps of times so less shifts to cover

        • Have book fair open until 4 for kids/parents after school

    • Dining Fundraisers

      • Urban Air - raised $246.28 - $1200 in total sales

      • Penrose - June 9 will get 20% of all sales form 4-8 PM

      • Illegal Pete’s - no response from local restaurant

    • Media Center Phase 2 

      • Mr. Deakin to get a wishlist and cost together for phase 2

        • Top two items are blinds and shelving by makerspace

        • Debating about tables and chair

        • Stools for makerspace

  • Summer Blast Off - 5/28, 4:30-6 pm 

    • Two Kona Ice trucks, will continue to tell people to bring their own food

    • No pets and no glass allowed

    • Will send out a flyer in Thursday Folder

  • 2025/2026 Meeting Cadence and Summer Board Meeting

    • Need to finalize and print the Board manual

      • Keep the same day/time as this years meetings

      • School hours will be the same next year as this year

    • Add Melissa and Elizabeth to the bank account

    • Summer meeting late summer to finalize budget for next school year

  • Budget

    • Reimbursements

      • Turn all reimbursements in to Monica 

    • Create 24/25 Statement of Activities

  • Eco Week

    • Cost projected at $200 per student

      • This year was approx $20,000 for everyone including staff, subs at Tavelli, etc. 

      • PTO funded $6,000, usual funding closer to $3,000 annually

      • $110 per person if they only go for one night

    • Worried about the sustainability of cost 

    • 4th grade parent contacted school about fundraising

    • PTO feels strongly that they’d like to support the students going for two nights, so consider updating budget to allow more funds for Eco

  • MAC Bus

    • No MAC bus this year because funding ended and new funds weren’t acquired in time

    • Will work on additional grants to help with funding

  • Enrollment numbers for 25/26

    • 480 enrolled students with a projection of 496

    • Kindergarten has 55 students enrolled 

      • Will be a 3 track with rest of the grades being 4 track

    • Staffing based on a 5% buffer in budget in case enrollment goes down and school has to reimburse the state

  • 2025/2026 Events Calendar

    • Adding STEAM night next year

    • Possibly adding literacy and math nights

  • Open Forum

  • Long-Term: PTO Corner and Committee Breakouts

Tavelli PTO
Previous

July 2025 BOARD Meeting
Next

April 2025